Visa and Immigration Services in Tokyo, Japan

Expert assistance with COE, visas and permanent residence. We help you navigate Japan's immigration system with confidence.

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We are here to support you in Japan.

Ayako Smith Representative Gyosei-Shoshi (Immigration Attorney) Registration No. 18080673

Services in English or Japanese

Consultation Available

No trips to immigration required

Our Services

Entertainment Visa

Specialized visa services for artists, performers, and entertainment productions coming to Japan.

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Visa Services

Comprehensive support for business visas, work permits, and immigration applications.

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Permanent Residence

Expert guidance through the permanent residence application process with high approval rates.

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Certificate of Eligibility

Fast and reliable COE application services for work, business, and family visas.

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Business Support

Complete company registration and business setup services for foreign entrepreneurs.

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Company Incorporation

Professional incorporation services for KK, GK, and branch offices in Japan.

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How We Help You Navigate Japan Immigration

1. Initial Consultation

We start with an assessment of your situation to identify the right visa category or business setup path. Book a consultation to get started.

2. Document Preparation

Our team prepares all required documents in Japanese and English, ensuring every form meets immigration bureau standards and minimizing the chance of rejection.

3. Application Submission

As a registered Gyosei-Shoshi, we submit your application directly to the immigration office on your behalf — no need for you to visit in person. This includes Certificate of Eligibility filings and all visa applications.

4. Approval and Follow-Up

We track your application status, respond to any requests from immigration, and notify you as soon as approval is granted. We also advise on next steps such as visa renewal or status changes.

Why Choose Oak Admin?

Oak Admin Office is a Tokyo-based administrative scrivener (gyoseishoshi) firm specializing in immigration and business services for foreigners in Japan.

Experienced professionals with deep knowledge of Japanese immigration law
Bilingual support in English and Japanese
High approval rates for visa applications
Transparent pricing with no hidden fees
Personalized service tailored to your specific situation

Explore Our Services

Oak Admin provides professional immigration and business support across a wide range of services in Japan.

Visa Services: Comprehensive support for work visas, status changes, and visa extensions in Japan.
Entertainment Visa: Specialized visa services for artists, performers, and production companies entering Japan.
Permanent Residence: Expert guidance through Japan's permanent residence application process.
Highly Skilled Professional Visa: Points-based visa for qualified professionals seeking fast-track residency benefits.
Certificate of Eligibility (COE): Required for most visa categories — we handle the full COE application process.
Business Manager Visa: Visa support for entrepreneurs starting or managing a business in Japan.
Company Incorporation: End-to-end KK and GK company registration in Tokyo.
Business Licenses and Permits: Assistance obtaining the permits required to operate your business legally.
Alcohol Beverage Seller License: Licensing support for importing or selling alcohol in Japan.
Engineer / Humanities / International Services Visa: Work visa for professionals in engineering, languages, and international business.

Ready to Get Started?

What Our Clients Say

Reviews from Google

Daniel Smith 1 review

4 years ago

I utilized Oak Admin for both my Japanese visa application and company set-up in Japan. I found their service to be extremely professional and efficient, after an initial meeting to discuss my case, they were able to manage the whole process on my behalf. They kept me up-to-date on progress and were responsive to any questions I had. A truly first class service that kept everything hassle free.

Positive Professionalism

Cameron Sharp 2 reviews

2 years ago

My experience with Oak Admin was fantastic! I feel that my case was a little unusual and I was not sure what type of visa I needed, or even if I needed one in the first place. Oak Admin not only helped clarify my situation, but confirmed on my behalf which visa I required. They then helped me through the entire process! I am a bit of a worrier and I am sure I bombarded them with more questions than normal but they were always quick to answer. Very pleasant experience. I highly recommend them!

Frequently Asked Questions

What is a Gyosei-Shoshi and how is it different from an immigration lawyer?

A Gyosei-Shoshi (administrative scrivener) is a nationally licensed professional authorized to prepare and submit immigration applications in Japan. Unlike a Bengoshi (attorney), a Gyosei-Shoshi specializes in administrative filings rather than litigation.

What visa services does Oak Admin provide?

We handle a wide range of visa categories including entertainment visas, business manager visas, engineer/humanities/international services visas, highly skilled professional visas, and certificates of eligibility. See our full list of visa services.

Can you help with company incorporation and business setup in Japan?

Yes. We provide end-to-end support for company incorporation in Tokyo, including KK and GK registration, as well as business licenses and permits required to operate.

How long does the visa application process take in Japan?

Processing times vary by visa type. A Certificate of Eligibility typically takes 1–3 months, while visa changes or extensions may take 2 weeks to 2 months. We help ensure complete submissions to avoid delays.

Do I need to visit the immigration office in person?

In most cases, no. As a registered Gyosei-Shoshi, we can submit applications on your behalf at the immigration bureau, saving you time and the need to visit in person.

What are the requirements for permanent residence in Japan?

Permanent residence generally requires 10 years of continuous residency, good conduct, stable income, and current valid visa status. Highly skilled professionals may qualify in as little as 1 year. Learn more on our permanent residence page.

Do you offer services in English?

Yes. Oak Admin provides fully bilingual support in English and Japanese. All consultations, document preparation, and communication can be conducted in English.

How much do your services cost?

Our fees vary by service type. We offer transparent, fixed-fee pricing with no hidden charges. Visit our fees page for detailed pricing on all visa and business services.